Constitution

The Constitution is the governing document of Oriel College JCR. It covers the external representation of the JCR, the responsibilities of committee members, the conduct of elections and meetings, and more.

Maintained by the Returning Officer, the Constitution may be amended from time to time by a constitutional motion proposed in a JCR open meeting, and passed at two consecutive meetings. Notably, section 13(k)(xix) requires that the Dua Lipa song “New Rules” be played when a constitutional motion is proposed. This unique rule was featured in a Cherwell article in 2021.

Pursuant to section 1(i), a copy of the Constitution is made publicly available on this page. A PDF version is accessible at this link. In case of any discrepancies between the contents of the PDF and this page, the PDF version has precedence.

As section 4(e) dictates, the list of external bodies on which the JCR is represented is available here.

 

The Constitution of the Oriel College Junior Common Room

Last substantial revision: November 9th, 2021 (George Barker and Joshua Loo)
Last revision: February 27th, 2022 (Joshua Loo)
Last submission to Governing Body: July 2018

Coat of arms of Oriel College, round

a) All uses of ‘Junior Common Room’ or ‘JCR’ in this document refer to the political body by the name of ‘Oriel College Junior Common Room’ unless otherwise stated.
b) The purpose of this constitution is to define the parameters of the Junior Common Room (JCR) as a political body, and to set internal regulations for the JCR.
c) This Constitution is binding upon the JCR and is subject to the approval of Oriel College’s Governing Body at intervals of no more than five years.
d) All references that are in the singular can be read in the plural and vice-versa, except in the case of Officers and Representatives of the JCR, where there shall be one of each unless otherwise stated.
e) All uses of ‘term’ refer to academic term, weeks nought to eight. All uses of ‘term in office’ refer to the tenure of an Officer or Representative of the JCR.
f) All uses of ‘student(s)’ refer to undergraduates unless otherwise stated.
g) All references to ‘Treasurer’, ‘Officer’, etc., should be taken to refer to officers of Oriel College JCR rather than to officers of Oriel College, unless otherwise stated.
h) In this constitution, ‘improper’ means—
i) Unlawful,
ii) Contrary to enactments made by the University or College, or
iii) Contrary to an undertaking previously given, including, in particular, promises of confidentiality. “Archive” means the archive provided for in Section 5.
i) When signatures are required to invoke an act of the JCR, those signatures must belong to those eligible to vote in a JCR election.
j) A copy of this Constitution shall be available to view at all times on the JCR website. JCR members can request a virtual copy from the Returning Officer at any time.
k) As per Section 5 (c), in the event of confusion over the interpretation of the Constitution, the Returning Officer shall provide the final interpretation.
l) Minor revisions may be made to this Constitution at the Returning Officer’s discretion without a vote by the JCR. All such changes that have been made must be made public to the JCR by the Returning Officer within a week of them having been made. Any such changes may be challenged by any voting member of the JCR through a motion to an open meeting (this motion will be regarded as an ordinary motion, not having to be passed twice as would be the case with a constitutional
motion).

a) The JCR is a political body consisting of the Junior Members of Oriel College. The JCR
has two purposes:
i) To represent the collective views of the Junior Members of Oriel College to
any relevant bodies, both internal and external.
ii) To provide services to its members and a formal social context for events in
Oriel College.
b) A Junior Member of the College is defined as an undergraduate who has not yet
graduated.
c) All Junior Members of the College shall be members of the JCR unless they revoke
their membership of the JCR. Individuals can revoke their membership for the
remainder of the academic year by writing to the President; this can be done at any
time with immediate effect. Members can re-affiliate to the JCR with immediate
effect by writing to the President.
d) Members of the JCR who revoke their membership will lose the following rights:
voting in open meetings, elections and referendums; standing for an elected
position; proposing or seconding motions in JCR meetings; proposing or seconding
candidates for elections. All other rights are unaffected.
e) Any person can be awarded Honorary Membership Status by a first-past-the-post
vote in a show of hands, in an open meeting. Honorary Membership Status shall last
for the remainder of the academic year, unless decided otherwise before the vote.
Honorary Membership can be revoked at any time by first-past-the-post in a show
of hands in an open meeting.
f) Honorary Members are allowed to attend all JCR open meetings but are unable to
vote in open meetings or stand for election.
g) MCR members can have voting rights, and the rights to attend Open Meetings,
conferred to them by the Returning Officer, following a written request.
h) Only Junior Members of the College, persons with Honorary Membership Status, and
MCR members who have been granted voting rights can attend Open Meetings. The
Returning Officer has the right to request the removal of anyone in attendance at an
Open Meeting who is not permitted to be there.

a) If any members of the JCR wish to review any records about themselves that have
been created and held by the JCR, they may do so by contacting the President.
b) If any members of the JCR wish to be removed from any records that have been
created and held by the JCR, they may do so by writing to the President.
c) Information placed on the JCR website is placed there with the consent of the
individual involved at the time of writing. If the individual wishes for this
information to be removed, they may do so by emailing the Secretary who will
respond to the request in reasonable time.

a) The JCR shall ordinarily be represented within Oriel College—
i) By the President in the unreserved section of meetings of the Governing
Body and at College Liaison Meetings;
ii) By the President and one other member on the Joint Consultative Committee;
iii) By the Vice-President on the House Committee and the Buildings Committee;
iv) By the Equalities and Access Officer on the Equality Committee;
v) By the Academic Affairs, Careers and Suspended Students Officer on the
Library Committee; and
vi) By the Welfare Officers on the Welfare Committee.
b) The JCR shall further be represented within the Oxford Student Union (Oxford SU)—
i) By the President, the External Affairs Representative, and where further
vacancies arise such other officers as may be designated by the President;
ii) By the holder of the relevant post in each Committee of Officers holding a
particular post, which is to say, inter alia, by the President on PresCom, by
the Equalities Officer on EdCom, and by the Welfare Officers on WelfCom.
c) The Committee may make such further arrangements for the representation of the
JCR as it thinks fit.
d) After every meeting of a body listed in this section, the JCR’s representative shall
furnish, unless it would be nugatory or improper, the Secretary with a record for the
archive of –
i) The date of the meeting and those in attendance,
ii) The principal lines of argument and positions of attendees, and
iii) Such written confirmation of the details above as may be obtained
(e.g. minutes).
e) The Committee shall publish on its website a list of the bodies on which the JCR is
represented and their purposes.

a) The JCR Committee acts as the executive body of the JCR. Committee members are
elected by JCR members in open meetings or by online vote. The Committee shall
comprise of all Officers and Representatives of the JCR. There are two types of
Committee members: fully elected Officers and semi-elected Representatives.
b) The Committee may release up to £200 per Committee meeting for a single cause
without permission from the JCR, requiring support of Committee members via a
first-past-the-post vote in a show of hands. This must be made public to the JCR. The
quorum for a Committee meeting is ten voting members of the Committee.
c) The seniority of the members of the Committee is:
i) President;
ii) Vice-President;
iii) Returning Officer, Secretary, Treasurer;
iv) Entertainment and Welfare Officers;
v) Academic Affairs, Careers and Suspended Students, Class, Disabilities and
Mental Health, Equalities and Access, Ethnic and Cultural Minorities,
Facilities, International, LGBTQ+, and Women’s Officers;
vi) Arts, Charities, Environment, External Affairs, Freshers’, Food, Bar, IT, Sports
and Gym, and Men’s Representatives; and
vii)Oxmas Representatives, Valentine’s Day Representatives.
d) Every Officer and Representative of the Committee is responsible for the training of
their successor, including, but not limited to, the making of handover notes.
e) Every Officer and Representative may send out all notices and information,
including, but not limited to, events, activities and meeting or caucus minutes,
related to their role via the JCR mailing list.
f) Committee meetings shall be organised by the President and shall normally occur at
least fortnightly during term. When no meeting has been held by the end of the
fourth week of any term, any three fully elected officers may during that term by
notice to the Secretary convoke a meeting not less than one week thereafter. The
President and Committee may set their own internal norms and regulations for the
running of committee meetings Attendance of Committee meetings is compulsory
for fully elected Officers, who, in the event of unavailability must submit their
apologies to the Secretary in advance. Semi-elected representatives may attend but
are not obliged to, unless requested to do so by the President.
g) Non-Committee members may attend Committee meetings, subject to the approval
of the Committee members present at the meeting, decided by a first-past-the-post
vote in a show of hands. Only Committee members can vote in Committee meetings.
h) The Committee must publish full, unedited minutes of all JCR Committee meetings
before the open meeting immediately following the committee meeting (subject to
confidentiality owing to welfare concerns), copies of which shall be placed in the
archive.
i) The JCR shall have two continuous sub-committees in operation, an Entertainment
Sub-Committee and an Equalities Sub-Committee. These shall be chaired by an
Entertainment Officer and the Equalities and Access Officer, respectively.
j) Committee members have the right to convene sub-committees as dictated by
necessity e.g. to organise Freshers’ Week, subject to Presidential approval.
k) Each active sub-committee shall meet once at the start of each term. They will
subsequently meet whenever a suitable agenda for discussion arises, as decided by
the subcommittee chair. Any matters for subcommittee agenda shall be presented to
the subcommittee chair. Any matters arising deemed worthy of discussion by the
Committee at large shall be brought to the next Committee meeting.
l) The committee is not responsible for the discipline or behavioural management of
other junior members of college.
m) The committee shall maintain an archive, primary responsibility for which shall rest
with the Secretary.
n) The Secretary shall furnish members with such papers as they may request as soon
as practicable.
o) The Secretary shall withhold a paper when directed to do so by its author.
p) The Secretary may further withhold papers when of the opinion that –
i) Their release would be prejudicial to the negotiating position of the JCR in a
matter not yet exhausted; or
ii) Their release would otherwise be improper.
q) Appeals to decisions made under the conditions above shall lie in the first instance
to the Returning Officer, whose decision may in turn be quashed by a two-thirds
majority of the committee.
r) The Secretary shall not withhold minutes of open and committee meetings,
provided that minutes of committee meetings may be anonymised.

The Fully Elected Officers of the JCR are as follows.
a) The President shall—
i. Chair Committee meetings;
ii. Be responsible for coordinating the efforts of the Committee and publicising
activities of the Committee;
iii. Represent the views of the JCR by, inter alia—
1) Attending Joint Consultative Committee (JCC);
2) Attending College Liaison Meeting;
3) Attending Governing Body meetings;
4) Attending Presidents’ Committee meetings; and
5) Attending and voting in Oxford SU Council meetings;
iv. Establish a sub-committee in order to coordinate the organisation of
Freshers’ Week;
v. Take responsibility for reviewing the Alternative Prospectus;
vi. Live in College for the duration of their term in office; and
vii. Live in Room 17.5 for duration of their term in office, unless a specific
exemption is granted by the Domestic Office.
b) The Vice-President shall—
i. Normally be responsible for organising guest nights and Halfway Hall;
ii. Normally take the second JCR seat at meetings e.g. JCC, unless there is a good
reason for another JCR member to attend in their stead;
iii. Send out at least two bulletins during term time via the mailing list, with
information about external events and activities;
iv. Deputise in the event of the President being unable to fulfil their duties;
v. Be responsible for representation of student views on accommodation to the
College; and
vi. Attend the College House Committee and the College Buildings Committee.
c) The Returning Officer shall—
i. Normally chair Open meetings;
ii. Be responsible for the conduct of JCR elections, hustings and referendums;
iii. Keep the Constitution up to date;
iv. Provide the final interpretation in the event of a confusion concerning the
Constitution; and
v. Remain impartial in JCR hustings and votes in JCR open meetings.
d) The Secretary shall—
i. Prepare an agenda for each open meeting and circulate this among the JCR in
advance;
ii. Give appropriate notice to JCR members of the deadlines for submissions to
open meetings;
iii. Minute open meetings and Committee meetings and, if unable to do so, find a
replacement from the Committee;
iv. Be responsible for the administration of the JCR mailing list;
v. Be responsible for producing the JCR term card in conjunction with the
relevant Committee members; and
vi. Maintain the archive in the manner prescribed by section 5.
e) The Treasurer shall—
i. Be responsible for the financial affairs of the JCR, including collecting debts
and fulfilling the financial obligations of the JCR;
ii. Present the projected expenditure of the JCR at the start of every term in an
open meeting;
iii. Present a summary of the JCR’s expenditure at the end of every term in an
open meeting; and
iv. Be responsible for the removal and addition of signatories to the mandate of
the JCR bank account.
f) The Entertainment Officers shall—
i. Organise and publicise JCR social events, subject to decanal approval. These
shall include: three ‘Bops’ per term (two in Trinity Term), ‘JCR Drinks’ in both
Michaelmas Term and Hilary Term, and the JCR garden party in Trinity Term;
ii. Contribute to the organisation of Freshers’ Week; and
iii. Not exceed three in number.
g) The Welfare Officers shall—
i. Be responsible for student welfare provision in the JCR;
ii. Sit on the termly Welfare Committee and liaise with the College welfare
team;
iii. Receive peer support training prior to their term in office;
iv. Coordinate the provision of peer support within College and shall liaise with
the University Counselling Services when required;
v. Be responsible for the provision of sexual health supplies for the JCR; and
vi. Not exceed two in number, one of whom shall identify or partially identify as
male, and the other of whom shall identify or partially identify as female.
h) The Academic Affairs, Careers, and Suspended Students Officer shall—
i. Act as a conduit between students, academic staff, Oxford SU, and the
University Careers Service;
ii. Be responsible for disseminating information about careers and academic
affairs to the JCR, including, but not limited to, changing courses, suspending,
or registering complaints;
iii. Act as a formal channel of communication between the JCR and the Library
and must attend the College Library Committee;
iv. Represent the interests and needs of suspended Oriel College students in
Common Room meetings and other College activities;
v. Be aware of current College policies for suspended Oriel College students and
lobby for changes to these when necessary.
vi. Liaise with members of College staff such as the welfare officers (junior
deans, welfare deans, senior dean etc.) and senior tutor on matters
concerning suspended Oriel College students;
vii. Work and liaise with other parties that may be involved in supporting
suspended students, such as SusCam, the Student Advice Service, and College
Welfare, Disability and Equalities Officers; and
viii. Be responsible for organising an annual careers event involving Oriel alumni.
i) The Class Officer shall—
i. Represent and support the views of members of the JCR who identify as
working class, first generation, or were state comprehensively educated;
ii. Keep up to date with and attend relevant meetings of class-related Oxford
University-based campaigns and organisations, including but not limited to
the Oxford SU Class Act campaign;
iii. Chair meetings of the class caucus whenever an agenda for discussion arises;
iv. Organise at least one event per term, in addition to the caucus meetings, that
support those with working class or state educated backgrounds within
Oriel, and/or raise awareness of issues surrounding class, and/or raise
awareness of issues, and/or platform the voices of those with working class
or state educated backgrounds; and
v. Take responsibility for ensuring the interests of students who identify as
working class, first generation, or where state-comprehensively educated are
actively represented in College, so that they may be able to participate in
College life with limited inconvenience, and without fear of offence,
intimidation, or discrimination.
j) The Disabilities and Mental Health Officer shall—
i. Represent and support the views of members of the JCR including, but not
limited to, those with physical and/or mental disabilities, specific learning
disabilities, and/or long-term health conditions, and/or debilitating
conditions however temporary or permanent;
ii. Keep up to date with and attend relevant meetings of disability and mental
health related Oxford University based campaigns and organisations,
including, but not limited to, Oxford SU’s Oxford Students Disability
Committee, Mind Your Head and Student Minds;
iii. Chair meetings of the disabilities and mental health caucus whenever an
agenda for discussion arises;
iv. Organise at least one event per term, in addition to the caucus meetings, that
support those with disabilities and/or mental health issues within Oriel,
and/or raise awareness of surrounding disabilities, and/or raise awareness
of issues surrounding disabilities, and/or platform the voices of those with
disabilities;
v. Bring issues discussed and/or motions passed within the disabilities and
mental health caucus to the JCR Committee meetings; and
vi. Take responsibility for ensuring the interests of students with disabilities are
actively represented in College, so that they may be able to participate in
College life with limited inconvenience, and without fear of offence,
intimidation, or discrimination.
k) The Equalities and Access Officer shall—
i. Represent and support the views of members of the JCR including, but not
limited to, those who identify as having equalities issues, including issues of
intersectionality and integration;
ii. Support the roles and events of the other Equalities Officers (LGBTQ+ Officer,
Disabilities and Mental Health Officer, Ethnic and Cultural Minorities Officer,
Women’s Officer, Class Officer and International Officer) as requested;
iii. Act as the overseer and co-ordinator of the other Equalities Officers in
organising a festival in Hilary Term to celebrate diversity within Oriel;
iv. Coordinate the organisation of the ‘Life at Oriel’ talk on equalities issues in
fresher’s week;
v. Take responsibility for ensuring the interests of students with equalities
issues are actively represented in College, so that they may be able to
participate in College life with limited inconvenience, and without fear of
offence, intimidation, or discrimination;
vi. Attend Equality Committee, or in the case of unavailability find another
member of the JCR to deputise;
vii. Represent the members of the JCR at EdComm meetings;
viii. Organise the JCR ‘student-parent’ scheme;
ix. Act as the primary conduit between the JCR and the Admissions Office on
issues including, but not limited to, undergraduate admissions interviews,
open days, and school visits; and
x. Be responsible for coordinating the JCR’s contribution to information
provided by the College for prospective students.
l) The Ethnic and Cultural Minorities Officers shall—
i. Represent and support the views of members of the JCR who identify as
belonging to an ethnic or racial minority;
ii. Keep up to date with and attend relevant meetings of Oxford SU’s Campaign
for Racial Awareness and Equality;
iii. Chair meetings of the racial and ethnic minorities caucus whenever an
agenda for discussion arises;
iv. Organise at least one event per term in addition to the caucus meetings in
support of ethnic minorities in Oriel, to raise awareness of issues concerning
them, to platform their voices, or to celebrate festivals of cultural minorities;
v. Bring issues discussed and/or motions passed within the racial and ethnic
minorities caucus to the weekly JCR Committee meetings;
vi. Take responsibility for ensuring the interests of ethnic minority students are
actively represented in College, so that they may be able to participate in
College life without fear of offence, intimidation, or discrimination;
vii. Promote and celebrate Black History Month within the Oriel community;
viii. Have responsibility for the representation of the JCR on college bodies
concerning the legacy of and memorials to Cecil Rhodes; and
ix. Not exceed two in number.
m) The Facilities Officer shall—
i. Be responsible for the upkeep of JCR facilities including, but not limited to:
the television, the quiz machines, the pool tables, the ironing board and iron,
the kettle, and the JCR airbeds;
ii. Be responsible for the administration of the JCR room ballot before second
week of Trinity Term; and
iii. Be responsible for the creation of binding rules for the room ballot, which
must be presented to and approved by the JCR in an open meeting before
implementation.
n) The International Officer shall—
i. Represent the interests of international students to the JCR, the Committee
and the College;
ii. Offer advice and information to international students;
iii. Chair meetings of the internationals caucus whenever an agenda for
discussion arises;
iv. Organise at least one event per term, in addition to the caucus meetings, that
support international students within Oriel;
v. Bring issues discussed and/or motions passed within the internationals
caucus to the JCR Committee meetings;
vi. Take responsibility for ensuring the interests of international students are
actively represented in College, so that they may be able to participate in
College life without fear of offence, intimidation, or discrimination;
vii. Assist international students in settling in during Freshers’ Week including,
but not limited to, publicising the University International Students
Orientation session;
viii. Organise the JCR ‘International Godparent’ scheme; and
ix. Shall organise an internationally-themed formal in Trinity Term.
o) LGBTQ+ Officer;
i. Represent and support the views of members of the JCR including, but not
limited to, those who self-identify as LGBTQ+;
ii. Attend and/or promote relevant LGBTQ+ related events/meetings;
iii. Chair meetings of the LGBTQ+ caucus whenever an agenda for discussion
arises;
iv. Keep up to date with and attend relevant meetings of Oxford SU’s LGBTQ+
Society and LGBTQ+ Campaign;
v. Organise at least one event per term, in addition to the caucus meetings, that
support and/or represent those who identify as LGBTQ+ within Oriel, and/or
raise awareness of sexuality and gender issues, and/or aim to platform the
voices of LGBTQ+ members of the JCR;
vi. Bring issues discussed and/or motions passed within the LGBTQ+ caucus to
the JCR Committee meetings; and
vii. Take responsibility for ensuring the interests of LGBTQ+ students are
actively represented in College, so that they may be able to participate in
College life without fear of offence, intimidation, or discrimination.
p) The Women’s Officer;
i. Represent and support the views of members of the JCR including, but not
limited to, those who self-identify or partially identify as women, who have a
complex gender identity that includes woman, and/or have a gender identity
that includes feminine;
ii. Keep up with and attend relevant meetings of Oxford SU’s Women’s Campaig;
iii. Chair meetings of the gender equality caucus whenever an agenda for
discussion arises;
iv. Organise at least one event per term, in addition to the caucus meetings, that
support women within Oriel, and/or raise awareness of gender issues,
and/or aim to platform the Must bring issues discussed and/or motions
passed within the gender equality caucus to the JCR Committee meetings;
and
v. Take responsibility for ensuring the interests of women are actively
represented in College, so that they may be able to participate in College life
without fear of offence, intimidation, or discrimination.

The semi-elected Representatives of the JCR are as follows.
a) The Arts Representative shall—
i. Keep the JCR aware of cultural activities around Oxford and oversee Collegebased arts events;
ii. Advertise and help run events by Oriel College Music Society;
iii. Advertise and coordinate initial stages of Cuppers in Michaelmas and the
Garden Play by sixth week of Hilary Term; and
iv. Shall organise one arts event for the JCR per term.
b) The Bar Representative shall—
i. Be responsible for representing the views of the JCR to College on matters
concerning the College bar; and
ii. Show reasonable intent to increase JCR attendance in the bar, whether this
be via bar events or other means.
c) The Charities Representative shall—
i. Coordinate charity initiatives within the JCR; and
ii. Shall organise one Charity Formal per term, seeking the assistance of the
Entertainment Officers or Welfare Officers if necessary.
d) The Environment Representative shall—
i. Campaign to reduce the negative environmental impact of the JCR and the
College more broadly;
ii. Be responsible for working with College staff in order to coordinate and
encourage recycling on College property; and
iii. Work with College to reduce food waste.
e) The External Affairs Representative shall—
i. Be responsible for communicating with external bodies related to the JCR
including, but not limited to, the MCR, Oxford SU and the Development Office;
and
ii. Shall attend Oxford SU Council meetings and vote on behalf of the JCR at
times when the JCR is affiliated to Oxford SU.
f) The Food Representative shall—
i. Be responsible for the running of the tuck shop, including weekly restocking,
taking delivery, notifying the JCR when the tuck shop is replenished, and
organising batteling with the Bursary; and
ii. Shall represent the JCR’s views on Hall provision to the College.
g) The Freshers’ Representative shall—
i. Be responsible for representing freshers on the Committee;
ii. Be responsible for familiarising freshers with the workings of the JCR;
iii. Assist in the organisation and running of Freshers’ Week;
iv. Be in their first year at the point of their election; and
v. Be responsible for coordinating an annual update of the Freshers’ Welcome
Booklet’.
h) The Sports and Gym Representative shall—
i. Be responsible for representing the views of the JCR and of the College sports
teams to College on issues concerning the gym and sports provision; and
ii. Shall be the point of contact in College for the University Sports Federation.
i) The Oxmas Representatives—
i. Shall be responsible for decking the halls with boughs of holly and bringing
festive cheer to the JCR during Oxmas; and
ii. Not exceed four in number, provided that if fewer than two are elected,
elections will be run at each subsequent Open Meeting until at least two are
elected.
j) The IT Representative shall—
i. Be responsible for the maintenance of the JCR website, as well as to be on call
for any JCR technology related issues; and
ii. Oversee the punt booking system in Trinity term; but
iii. Shall not be responsible for personal IT issues of individual JCR members.
k) The Valentine’s Day Representatives shall—
i. Number no more than four; and
ii. Have responsibility for the organisation of events for Valentine’s Day.
l) The Men’s Representative shall—
i. Represent and support the views of members of the JCR, including but not
limited to, those who self-identify or partially dientify as men, who have a
complex gender identity that includes men, or have a gender identity that
includes masculine;
ii. Organise at least oen event per term that supports issues regarding men
within Oriel;
iii. Endeavour to provide support and information to college students for issues
that mean deal with;
iv. Organise Movember;
v. May attend GenderCom; and
vi. Must not, in view of the special position of the office in respect of equalities,
hold events only open to men except for the purpose of supporting their
mental health.

a) Election Dates
The following Officer positions shall be elected in—
i. 6th Week of Michaelmas Term: Returning Officer, and Vice-President.;
ii. 3rd Week of Hilary Term: Disabilities and Mental Health, and Ethnic and
Cultural Minorities;
iii. 6th Week of Hilary Term: Female Welfare, Male Welfare, Secretary, and
Equalities and Access;
iv. 7th Week of Hilary Term: LGBTQ+, and Women’s;
v. 1st Week of Trinity term: Entertainment Officers, and President, who shall be
involved in preparations for Freshers’ Week during Trinity term, prior to the
official commencement of their terms in office; and
vi. 6th Week of Trinity Term: Class, Facilities, International, Treasurer, and
Academic Affairs, Careers and Suspended Students;
The following Representatives shall be elected in—
vii. 2nd week of Michaelmas Term: Men’s
viii. 5th week of Michaelmas Term: Oxmas;
ix. 6th week of Michaelmas Term: Sports and Gym, and Freshers’;
x. 2nd week of Trinity Term: Valentine’s;
xi. 8th week of Hilary Term: Food, Bar, and IT; and
xii. 6th week of Trinity Term: Arts, Charities, External Affairs, and Environment.
b) Officers will assume their role on the last day of the term in which their election was
held, with the exception of those who are elected in a different term to the election
dates listed in part a), those elected in a by-election, and Welfare Officers.
c) Those who are elected in a different term to the election dates listed in part a) will
take office when the results of their successful election are made public to the JCR.
d) Those who are elected in a by-election will take office at the end of the Open
Meeting in which they were elected, or, if the election is run online, when the results
of their successful election are made public to the JCR.
e) Welfare Officers will take office on the final day of Trinity Term, to allow for suitable
training.
f) Representatives will assume their role from the close of the open meeting at which
they were elected. Representatives until their successor is elected as per part (a),
with the exception of Oxmas Representatives who will hold their role until the end
of Michaelmas Term, and the Valentine’s Representative whose term shall expire on
1 March.
g) In the event of an Officer or Representative being unable to serve the entirety of
their term in office, they should send a written message of resignation to the
Returning Officer. The resignation takes effect immediately after the Returning
Officer has received and responded to this message. After the Officer or
Representative has resigned, a by-election will be held within three weeks, at the
discretion of the Returning Officer, though normally in the next open meeting. Byelections will be decided by a first-past-the-post vote in a show of hands for Officers
and Representatives, and successful candidates will hold their position until their
successor begins their term in office as per parts (a)-(c) above. By-elections for the
positions of President, Vice-President, Returning Officer, Secretary, Treasurer,
Ethnic and Cultural Minorities, LGBTQ+, and Women’s will be conducted online.
h) A candidate standing whose term would otherwise be shorter than eight weeks may
opt to serve without further election for the ordinary term of a year that would
follow, and shall be treated as duly elected for the purposes of subsection (a).

a) A Committee member can only be removed from their post by a motion of no
confidence. A motion of no confidence may be proposed against any Officer or
Representative of the JCR and must be passed by a two-thirds supermajority of
present voting members. If successful it will result in the Officer or Representative
being removed and a by-election being held for their post at the next reasonably
available opportunity.
b) A motion of no confidence may be brought to the JCR at any time, ordinarily on the
day after the motion is moved, and in all circumstances as soon as practicable.
c) Voting in respect of motions of no confidence shall be conducted online.
d) In all other respects, motions of no confidence are to be treated like all other
motions.

a) Semi-elected representatives shall be elected in an open meeting by a first-past-thepost vote in a show of hands. The election shall be a blind vote.
b) Election regulations shall be determined by the Returning Officer, subject to
alteration at an open meeting by a first-past-the-post vote in a show of hands.
c) Those running for Officer positions must complete a nomination form, to be
distributed by the Returning Officer. Nomination forms for Officer positions must be
handed in by a time determined by the Returning Officer; nomination forms shall be
in writing and must be signed by the Candidate, their proposer, and five seconders.
Candidates for Officer positions must have written permission from one of their
subject tutors; in the case of Welfare Officers, written permission from the senior
dean will also be required. Candidates’ nomination forms shall be made available
during the open meeting at which they conduct their hustings. Candidates may
produce a statement of intent detailing their motivation and suitability for the role,
and what they intend to do if elected.
d) Candidates must declare any positions in any university-level societies, clubs or
sports teams that they envisage holding over the course of their term in office.
e) Candidates may only stand for a position if they will have full JCR membership for
the duration of their proposed term of office. When more than one election is being
held on the same day, a candidate can only stand for one post in that set of elections.
Candidates must stand singly.
f) No JCR member may stand for a post that they will hold during their Final Honour
School exams, unless written consent is secured from their senior subject tutor.
g) Committee members wishing to stand for a position other than the one which they
currently hold must resign from their former position prior to standing for election.
h) Elections for fully elected Officer positions shall be decided by single transferable
vote and polling shall last for no less than ten hours.
i) The option of ‘Re-Open Nominations’ (RON) must be available in every election. If
the option of RON is ‘elected’ in an election wherein multiple positions are being
filled, only one of the positions shall be considered unfilled
j) Candidates may canvass according to regulations determined by the Returning
Officer prior to the opening of nominations.
k) No Committee member may openly support a candidate or canvass on their behalf.
This will automatically prompt a motion of no confidence and may result in the
disqualification of the candidate in question.
l) Any JCR member who attempts to subvert the election regulations shall be reported
to the Senior Dean, may be deprived of all JCR voting rights as established in Section
2 (e), and disqualified from any elections in which they are running.
m) If no candidates stand for a position, the election shall be run at subsequent open
meetings until the position is filled. If an election has been held for three
consecutive meetings without any candidates running, the position shall be left
vacant until the Returning Officer is informed that a candidate is interested in
running. In the event of a prolonged vacancy, the other Committee members shall
endeavour to split the responsibilities of the role between them as best they can.
n) If an electoral circumstance is not provided for by the Constitution, the Returning
Officer and the President shall decide on the appropriate course of action and shall
forward a constitutional amendment at the next open meeting accordingly.
o) Conscience Statements
i. At the election of the Ethnic and Cultural Minorities Officer, the Returning
Officer will make the following ‘conscience statement’: “We ask that only
those who identify with an ethnic or racial minority vote in this election”.
ii. At the election of the LGBTQ+ Officer, the Returning Officer will make the
following ‘conscience statement’: “We ask that only those who identify as
LGBTQ+ vote in this election”.
iii. At the election of the Women’s Officer, the Returning Officer will make the
following ‘conscience statement’: “We ask that only those who identify or
partially identify as women, who have a complex gender identity that
includes woman, and/or have a gender identity that includes feminine vote
in this election”.
iv. At the election of the Class Officer, the Returning Officer will make the
following ‘conscience statement’: “We ask that only those who are state
comprehensively educated, self-defined working class and/or first
generation university students vote in this election”.

a) Hustings must be held for all elections for Officer positions and for all referendums,
and shall be chaired by the Returning Officer.
b) Hustings must be held no more than five full days before polling.
c) Candidates for elected positions and those proposing or opposing a referendum will
be given an opportunity to present their candidacy or to present the main
arguments for their side.
d) Any JCR member may ask questions of candidates; questions must be posed to all
candidates for each position.
e) If the proposition or opposition of a referendum wish to invite non-JCR members to
speak, these must be approved by the JCR in a previous open meeting.

a) A referendum may be called by a petition to the President signed by twenty-five JCR
members or by a motion being passed in an open meeting.
b) Referendum regulations shall be determined by the JCR in an open meeting prior to
being sent to the JCR mailing list no less than five days before the poll.
c) The Returning Officer shall conduct referendums using an online voting system and
may choose another Committee member to assist them in ensuring the correct and
fair conduct of voting.
d) Only two options shall be offered: yes and no. The motion proposed by the
referendum must be passed by a two-thirds supermajority of those voting.
e) If a circumstance is not provided for by the Constitution, the Returning Officer and
the President shall decide on the appropriate course of action and shall forward a
constitutional amendment at the next open meeting accordingly.
f) The results of a referendum concerning Oriel College will be brought to the
attention of the Governing Body by the President when next they meet.

a) Open meetings are the main decision-making forum for the JCR. All JCR members
are normally entitled to go to open meetings and vote at open meetings.
b) Open meetings shall normally occur once every week from weeks 1-8 inclusive, at
the discretion of the President.
c) Attendance of open meetings and hustings is compulsory for all Committee
members, who, in the event of unavailability should submit their apologies to the
Secretary in advance.
d) The quorum of an open meeting is twenty-five voting members of the JCR.
e) The position of Chair will be occupied by a fully elected Officer. The position of Chair
will be offered first to the Returning Officer; if the Returning Officer does not wish to
occupy the position, the Committee may suggest an alternative Officer for the
position. Any Officer put forward by the Committee must be approved by first-pastthe-post in a show of hands, in an open meeting.
f) In the absence of the Chair, another appropriate Committee Officer will assume the
duties of the Chair for the duration of the meeting.
g) In the event of the Chair being party to a motion, another appropriate Committee
Officer will assume the duties of the Chair for the duration of that motion.
h) The Chair has the ability to remove disruptive persons from open meetings after
issuing a warning; this must be supported by voting members, decided by first-pastthe-post in a show of hands.
i) The Secretary will be responsible for preparing minutes of the meeting delivered by
email to members of the College within seven days of the close of the last open
meeting.
j) In the absence of the Secretary, the President shall appoint a senior Committee
member to take minutes as detailed above.
k) Motions
i. Motions must be sent to the Secretary prior to the agenda being sent out and
must then be proposed and seconded by voting JCR members at an Open
Meeting. Copies of which shall be placed in the archive. The proposal must
then be followed by a discussion of the motion.
ii. Committee members may propose a motion without the need for a seconding
JCR member.
iii. Committee members may propose a motion on behalf of anonymous voting
members of the JCR if and only if the identity of the original proposers has
been verified by at least two Committee members and said Committee
members have agreed that there is a genuine welfare concern that requires
anonymity. One of the proposing Committee members is recommended to be
one of the Welfare Officers, but at least one of said Committee members must
be either a Welfare Officer or an Equalities Officer.
iv. There are two types of motion: an ordinary motion and a constitutional
motion. An ordinary motion can have functions such as deciding the JCR’s
collective position on an issue or pledging JCR funds. A constitutional motion
alters the Constitution and must be passed using first-past-the-post in a show
of hands at two consecutive open meetings, via a show of hands.
v. Motions shall normally be voted on by a show of hands and will be counted
by the Chair. If there is disagreement about the actual number of votes cast,
then a recount shall be taken.
vi. Successful motions take effect from the close of the meeting or publication of
online vote results, unless otherwise stated.
vii. A motion shall always have three options: ‘yes’, ‘no’, and ‘abstain’, of which
each member may vote for only one. A motion requires a result supporting
‘yes’, delivered by first-past the-post, to pass
viii. A motion may be amended at any time before a vote has been taken on it. An
amendment should not radically alter a motion; the Chair has ultimate
discretion in determining whether this would be the case.
ix. Any debate on the amendment should be restricted to the merits of the
amendment.
x. The Chair shall decide when there has been reasonable discussion on a
motion or an amendment thereto.
xi. If the proposer does not accept an amendment then the JCR shall move to
vote on the amendments, which must be passed by first-past-the-post in a
show of hands.
xii. A motion is severable at the discretion of the Chair but can be overruled by a
first-past-the-post vote of those present in a show of hands.
xiii. Any motion concerning expenditure of JCR funds involving an amount
greater than £75 must be passed by first-past-the-post in an online vote.
xiv. Any motion concerning a levy of battels must be passed by a two-thirds
supermajority at two consecutive open meetings.
xv. Any motion concerning expenditure of JCR funds involving an amount
greater than £75 must provide a full breakdown of costs. The Chair has
discretion over what constitutes a ‘full breakdown of costs’.
xvi. Any event receiving pledged JCR funding must give notice at a JCR open
meeting at least seven days before the event if any access or use of JCR
funded or represented facilities will be restricted by the event. Failure to do
so may lead to reimbursement from JCR funds being refused at the
Treasurer’s discretion.
xvii. During an open meeting, any member can request that the Returning Officer
hold a blind vote on a motion. Alternatively, the Returning Officer or
President may decide to hold a blind vote on the motion if it is deemed
advisable. This vote will then be conducted by present members being asked
to close their eyes.
xviii. Any member may request that the voting on a motion becomes an online
vote. This will be voted on immediately in the meeting by a show of hands
and the motion will go online if there is an overall support in favour of doing
so, decided by a first-past-the-post. If not, the motion will be voted on in the
meeting. If the motion is Constitutional, an online vote must be requested in
both meetings separately.
xix. When any constitutional motion is proposed in a JCR open meeting, the song
“New Rules” by singer-songwriter Dua Lipa (2017, Warner Bros.) must be
played in the background. This clause can be revoked for a specific
constitutional motion at the Chair’s discretion.
xx. The Chair at the request of a member may permit a motion to be made
without notice. Motions without notice shall be subordinate to ordinary
motions, not have binding effect, not make any grant of money, and not
exceed 50 words as dictated to the Secretary after the question is proposed.
A motion without notice shall be deferred where the Chair is of the opinion
that it is of general interest or sufficient complexity to warrant a delay, or at
the request of any member a blind vote to defer the motion is held and
carried, decided by first-past-the-post. The Secretary shall list deferred
motions in the agenda for the next meeting as ordinary motions.
l) Meetings may be held in an online format at the President’s discretion, for reasons
such as an inability to gather physically or issues arising outside of term time.

a) The Treasurer is entitled to make single payments of up to £1000.
b) The Treasurer shall advise the JCR Committee at the start and end of each term of
the financial standing of the JCR.
c) The JCR cannot enter into any financially binding agreement for more than three
years.
d) A subscription to a publication may be discontinued after the passing of a motion at
an open meeting.
e) The Treasurer and President are signatories on the mandate of the JCR bank account
and are both able to make payments on behalf of the JCR. Payments of over £2000
require the signature of both the Treasurer and President.
f) The Treasurer must ensure that the incoming President and Treasurer are added to
the mandate before the start of the incoming President and Treasurer’s terms in
office. The outgoing Treasurer and President must ensure that they are removed
from the mandate before the start of their successors’ terms in office.

a) Members of the JCR may apply for funding for clubs and societies from the Oriel
College Clubs and Societies Fund, which is administered by the College Treasurer.
Details on the eligibility of requests can be found on the application form, which
can be found on the JCR Website.
b) Funding is contingent on the presentation of finances to the JCR Treasurer by 4th
Week of each term.
c) All clubs must have a valid constitution and a fair appointment process.
d) The Clubs and Societies fund does not provide money for the consumption of
alcohol.
e) The fund provides funds for organisations comprised solely of Oriel JCR members.

a) A charity is hereby defined as an institution which is established purely for
charitable purposes and is subject to the jurisdiction of High Court charity law.
b) The JCR cannot give its own funds directly to charities. However, it may organise
events to raise money for charitable causes. It may also give its funds to bodies or
groups that intend to raise money for charity, but only where doing so would have a
direct and tangible benefit to the JCR.
c) All charities for which the JCR raises money must have a registered charity number.
d) The JCR shall support three charities per year, as nominated and voted for by JCR
members at the start of each Trinity term. These must be one of each of the
following: An Oxford based charity, an international charity and a national charity.
e) Unless otherwise specified, proceeds from charity events organised by JCR members
over the year shall go to the three chosen charities, with the proceeds split evenly
amongst them.
f) Any full JCR member may nominate a charity, which will be voted on in an open
meeting. The Charities Representative is mandated to nominate a charity.

  1. Any member can propose that the JCR affiliate to an external body.
  2. The issue of affiliation/disaffiliation shall be determined by a referendum.